Deputy Assistant Secretary letterhead
October 26, 2001


MEMORANDUM FOR SEE DISTRIBUTION

SUBJECT: Civilian Academic Degree Training



 The Department of Defense (DoD) issued implementing policy for Civilian Academic Degree Training on August 15, 2001 (enclosure). This policy guidance is pursuant to Section 1121 of the National Defense Authorization Act for Fiscal Year 2001 for payment of costs associated with degrees for civilian employees. The three principle changes to Civilian Academic Degree Training are: (1) elimination of the requirement to prove that cost associated with obtaining academic degree is necessary to assist in recruiting or retaining employees in shortage occupations, although this authority remains available; (2) degree payments are authorized as part of a planned, systematic, and coordinated program of professional development and; (3) degree-granting institutions must be accredited unless accreditation standards do not exist or are not appropriate.

 DoD has delegated to Department of the Army the full authority to implement and approve Civilian Academic Degree Training. I hereby delegate implementing and approval authority to Major Army Commands, Independent Reporting Activities, and the Administrative Assistant to the Secretary of the Army, who may further delegate this, in writing, to the lowest practical level to ensure program integrity. The DoD policy will be used with the following Army implementing guidance:

 a. "Planned, systematic and coordinated programs of professional development" includes academic degree training identified in an appropriate Army Civilian Training, Education, and Development System (ACTEDS) plan, Army Acquisition Career Development plan, Defense Leadership And Management Program (DLAMP), or other Army approved competitive leader/management development programs.

 b. Title 10 United States Code section 1745(a)(2) deems that there is a shortage of qualified DoD acquisition personnel until September 30, 2010.

 c. To administer the authority delegated under this implementing guidance programs of professional development must be consistent with merit system principles.

 d. No additional DoD or Army funds have been allocated for Civilian Academic Degree Training.

 e. As provided in 5 United States Code section 4107 (a), Army may not approve the selection and assignment of the employee for Civilian Academic Degree Training, or payment or reimbursement of the costs of training for:

 (1) the purpose of providing an opportunity to the employee to obtain an academic degree in order to qualify for appointment to a particular position for which the academic degree is a basic requirement.

 (2) the sole purpose of providing an opportunity to the employee to obtain an academic degree unless such opportunity is part of a planned, systematic, program of professional development endorsed by the Department of the Army.

 f. Implementation of this policy must be accomplished in accordance with all statutory and contractual labor relations obligations.

 g. Department of the Army will provide instructions, issued separately, on recording Civilian Academic Degree Training in the modern Defense Civilian Personnel Data System (DCPDS).

 The point of contact for Civilian Academic Degree Training is Mike Okin at 703-325-6563 or DSN 221-6563, E-mail michael.okin@(email address expired).


// original signed //
Elizabeth B. Throckmorton
signed for //
David L. Snyder
Deputy Assistant Secretary
(Civilian Personnel Policy)


Enclosures
 1. DoD Civilian Academic Degree Training
 2. OASD Civilian Academic Degree Training




DISTRIBUTION:
OFFICE, SECRETARY OF THE ARMY

COMMANDER
U. S. ARMY EUROPE AND SEVENTH ARMY
EIGHTH U. S. ARMY
U. S. ARMY FORCES COMMAND

DISTRIBUTION (CONTINUED):
U. S. ARMY MATERIEL COMMAND
U. S. ARMY TRAINING AND DOCTRINE COMMAND
U. S. ARMY CORPS OF ENGINEERS
U. S. ARMY PACIFIC
MILITARY TRAFFIC MANAGEMENT COMMAND
U. S. ARMY CRIMINAL INVESTIGATION COMMAND
U. S. ARMY MEDICAL COMMAND
U. S. ARMY INTELLIGENCE AND SECURITY COMMAND
U. S. ARMY MILITARY DISTRICT OF WASHINGTON
U. S. ARMY SOUTH
U. S. ARMY SPECIAL OPERATIONS COMMAND
U. S. ARMY RESERVE PERSONNEL COMMAND
U. S. MILITARY ENTRANCE PROCESSING COMMAND
U. S. ARMY RECRUITING COMMAND
U. S. ARMY SPACE AND MISSILE DEFENSE COMMAND
U. S. ARMY TEST AND EVALUATION COMMAND
U.S. SOUTHERN COMMAND

SUPERINTENDENT, U. S. MILITARY ACADEMY

DEPUTY CHIEF OF STAFF FOR INTELLIGENCE
OFFICE OF THE GENERAL COUNSEL
OFFICE OF THE JUDGE ADVOCATE GENERAL

FUNCTIONAL CHIEF REPRESENTATIVES

DIRECTOR
CIVILIAN PERSONNEL OPERATIONS CENTER MANAGEMENT AGENCY
CIVILIAN PERSONNEL EVALUATION AGENCY
US ARMY EUROPE CPOC
KOREA REGION CPOC
PACIFIC REGION CPOC

CHIEF
CENTRAL PROGRAM OPERATIONS DIVISION
CIVILIAN HUMAN RESOURCE MANAGEMENT PROPONENT OFFICE
MODERNIZATION AND FUNCTIONAL AUTOMATION DIVISION
NONAPPROPRIATED FUND PERSONNEL POLICY AND PROGRAM DIVISION
PLANS AND STRATEGIES DIVISION
POLICY AND PROGRAM DEVELOPMENT DIVISION
PROGRAM SUPPORT DIVISION
SENIOR EXECUTIVE SERVICE OFFICE