Letterhead for the Office of the Deputy Chief of Staff, G1
DAPE-CPZ July 28, 2008



MEMORANDUM FOR SEE DISTRIBUTION

SUBJECT: Extending Tentative Job Offers

  1. One of the goals of the Civilian Human Resource community is to continually review civilian recruitment processes for the purpose of identifying and implementing efficiencies in filling jobs. An important part of the recruitment process, where I believe we can achieve immediate results, is the process of notifying candidates when they have been tentatively selected for a position and inquiring into their continued interest and availability for the subject position. Aside from facilitating the overall process, another benefit would be that applicants would know immediately that they had been tentatively selected and could begin to plan accordingly.
  2. Currently, Human Resource (HR) Consultants at the Civilian Personnel Advisory Centers (CPACs) advise candidates of their tentative selection contingent upon the fulfillment of pre-employment conditions.
  3. Effective immediately, a selecting official may advise a candidate of his or her tentative selection prior to returning the referral list to the CPAC. The responsibility for extending the final job offer will, however, remain with the HR Consultants at the CPAC. The commitment is not firm until such time as the CPAC makes the final job offer. In order to mitigate any risks associated with advising candidates of tentative selections, a selecting official should ensure that the selected candidate thoroughly understands that the selection is "tentative," subject to verification of employment documents and completion of all pre-appointment requirements. The selecting official must also advise the selected candidate not to take any irrevocable actions, such as resigning, giving notice to employer, selling/renting home, signing realtor contract, etc., prior to receiving the official, "final" job offer from the CPAC.
  4. Some of the conditions that a selecting official should be aware of when advising a candidate of his or her tentative selection that could potentially affect the ability to proceed with the final job offer are:
    • -- Validation of any required employment documents such as college transcripts, licenses, credentialing documents; receipt of DD Forms 214; completion of physicals; security clearance determinations, etc.;
    • -- Clearance of DoD Priority Placement Program;
    • -- Verification of candidate appointment eligibility (rule of three/Veterans' Preference determinations, etc.); and
    • -- Salary determination rules and conditions.
  5. I ask that any selecting official who advises a candidate of his or her tentative selection inform the CPAC that notice of the tentative selection was made and indicate, to the extent practicable, the candidate's availability by annotating the referral list prior to returning it to the CPAC. For selecting officials not choosing to directly advise the tentative selectee, the CPAC will continue to extend both the tentative and final notices.

FOR THE DEPUTY CHIEF OF STAFF, G-1:

///signed///spacer
Susan Duncan spacer
Assistant G-1 for Civilian Personnel spacer




DISTRIBUTION:
ADMINISTRATIVE ASSISTANT TO THE SECRETARY OF THE ARMY

ARMY COMMANDS
US ARMY FORCES COMMAND
US ARMY TRAINING AND DOCTRINE COMMAND
US ARMY MATERIEL COMMAND

ARMY SERVICE COMPONENT COMMANDS
US ARMY EUROPE
US ARMY CENTRAL
US ARMY NORTH
US ARMY SOUTH
US ARMY PACIFIC
US ARMY SPECIAL OPERATIONS COMMAND
US ARMY SPACE AND MISSILE DEFENSE COMMAND/ARMY STRATEGIC COMMAND
EIGHTH US ARMY

DIRECT REPORTING UNITS
US ARMY NETWORK ENTERPRISE TECHNOLOGY COMMAND/9TH SIGNAL COMMAND
US ARMY MEDICAL COMMAND
US ARMY INTELLIGENCE AND SECURITY COMMAND
US ARMY CRIMINAL INVESTIGATION COMMAND
US ARMY CORPS OF ENGINEERS
US ARMY MILITARY DISTRICT OF WASHINGTON
US ARMY TEST AND EVALUATION COMMAND
US MILITARY ACADEMY
US ARMY RESERVE COMMAND
US ARMY ACQUISITION SUPPORT CENTER
US ARMY INSTALLATION MANAGEMENT COMMAND

CF:

DIRECTOR, CIVILIAN HUMAN RESOURCES REGION
DEPUTY CHIEF OF STAFF FOR INTELLIGENCE, ATTN: DAMI-CP
OFFICE, ASSISTANT SECRETARY OF THE ARMY (MANPOWER AND RESERVE AFFAIRS), ATTN: SAMR-HR (MS. WARD)
OFFICE OF THE GENERAL COUNSEL, ATTN: SAGC (MS. JOHNSON)
OFFICE OF THE JUDGE ADVOCATE GENERAL, ATTN: DAJA-LE (MS. NUGENT)