OAS Letterhead
DAPE-CPZ  6 Dec 2010


MEMORANDUM FOR SEE DISTRIBUTION

SUBJECT: Voluntary Separation Incentive Pay (VSIP) Allocations for Fiscal Year 2011



  1. On 17 December 2008, the Assistant Secretary of the Army (Manpower and Reserve Affairs) delegated to the Commanders of the Army Command, the Commanders of the Army Service Component Commands, the Commanders/Superintendent of the Direct Reporting Units and the Administrative Assistant to the Secretary of the Army, authority to approve VSIP and voluntary early retirement authority (VERA) for employees up to the GS-15 level (or equivalent, e.g., in demonstration projects) or any positions under the National Security Personnel System, as well as the authority to approve VSIP for non-appropriated fund employees. These authorities may be re-delegated to the lowest practicable level, but not lower than the local installation commander or activity head.
  2. At this time, we are releasing VSIP allocations based upon FY 2010 utilization. The difference between your FY 2010 usage and your VSIP allocation request for FY 2011 will be distributed upon receipt of your Command's evaluation of VERA/VSIP usage during the past five years as discussed at the Board of Directors on 14 September 2010. In addition, we are also requesting that you provide your Command's plan for workforce reshaping that projects how VSIPs will be utilized in reshaping your workforce and/or in the prevention of involuntary separations.
  3. This memorandum, with its enclosures, identifies new requirements and provides clarification on VERA/VSIP usage. As such, we are requesting the widest dissemination of these documents. The changes include:
    1. Examples for restructuring positions;
    2. The requirement to review vacant positions for placement within the same commuting area, serviced by the same CPAC for employees with mission critical skills in lieu of VSIP;
    3. Timeframes for reclassification/upgrade of restructured positions;
    4. Guidelines for maintenance of supporting documentation;
    5. The requirement to submit a human capital plan that clearly identifies how VSIP/VERA will be used to:
      (1) Meet critical mission needs; or
      (2) Correct skills imbalances; or
      (3) Reduce the number of high-grade, managerial, supervisory or similar positions.
    6. Limiting the use of VSIP to situations that clearly avoid or minimize the need for involuntary separations related to reduction in force or restructuring.
  4. VSIP allocations are as follows:

    ARMY COMMANDS (ACOM)ALLOCATIONS
    U.S. Army Materiel Command 152
    U.S. Army Training & Doctrine Command 122
    U.S. Army Forces Command 0
    ARMY SERVICE COMPONENT COMMANDS (ASCC)
    U.S. Army, Europe and Seventh Army 0
    U.S. Army, South 0
    U.S. Army, Pacific 0
    U.S. Army, Central 0
    U.S. Army, North 0
    U.S. Army Special Operations Command 11
    U.S. Army Space & Missile Defense Command/
    Armed Forces Strategic Command
    17
    Administrative Assistant to the Secretary of the Army (Includes all Direct Reporting Units (DRUs) 64
    US Army Intelligence and Security Command 8
    US Army Medical Command 29
    US Army Accession Command 2
    US Army Corps of Engineers 9
    US Army Military District of Washington 0
    US Army Network Enterprise Technology Command/
    9th Signal Command
    10
    US Army Installation Management Command 85
    Eighth Army 0
    COMBATANT COMMAND
    Southern Command 0
  5. VSIPs approved based on the implementation of Base Closure and Realignment (BRAC) decisions are not subject to the VSIP allocation limitations and do not require an allocation. However, in order to track and distinguish the type of VSIP, Requests for number of VSIPs approved and utilized to implement BRAC. Instructions for annotating the RPA are at Enclosure 1.
  6. As a reminder, VSIP is not an employee entitlement. VSIP may not be offered to employees who have received a decision notice of involuntary separation for misconduct or unacceptable performance. Additional guidance on the appropriate use of VSIP can be found at Enclosure 2, Instructions for Using Voluntary Separation Incentive Pay (VSIP) and Enclosure 3, Instructions for Using Voluntary Early Retirement Authority (VERA).
  7. VSIP approval is limited to situations that clearly identify how the use of VSIP will avoid or minimize the need for involuntary separations based on downsizing or restructuring. All VSIPs approved for restructured positions will be subject to a one-year moratorium during which no position review, change or upgrade may be processed. Exceptions may be approved by the VSIP approving official on a case-by-case basis; however, documentation to support any exception must be maintained and made available upon request.
  8. Commands will continue to provide notification of pending VSIP requests for mission critical occupations as identified in Enclosure 4. VSIP notifications with justification will be forwarded through your chain of command to the Assistant G-1 for Civilian Personnel, Employment Policy Division prior to approval. Justifications should include a copy of the employee's application for VSIP, an explanation as to how the VSIP integrates with the command's human capital strategic plan, a copy of the restructuring plan and a statement that there are no other vacant positions available for which the employee qualifies.
  9. My point of contact for this action is Beth Helmer, (703) 325-7271/DSN 221, or beth.helmer@us.army.mil

FOR THE DEPUTY CHIEF OF STAFF, G-1:





//original signed//                         
SUSAN DUNCAN                              
Assistant G-1 for Civilian Personnel


4 Encls
1. RPA Annotation Instructions
2. Using VSIP
3. VERA Instruction
4. VSIP Critical Occupations



DISTRIBUTION:

ADMINISTRATIVE ASSISTANT TO THE SECRETARY OF THE ARMY

CIVILIAN HR DIRECTORS
U.S. ARMY FORCES COMMAND
U.S. ARMY TRAINING AND DOCTRINE COMMAND
U.S. ARMY MATERIEL COMMAND
U.S. ARMY EUROPE
U.S. ARMY CENTRAL
U.S. ARMY NORTH
U.S. ARMY SOUTH
U.S. ARMY PACIFIC
U.S. ARMY AFRICA
U.S. ARMY SPECIAL OPERATIONS COMMAND
MILITARY SURFACE DEPLOYMENT AND DISTRIBUTION COMMAND
U.S. ARMY SPACE AND MISSILE DEFENSE COMMAND/ARMY FORCES STRATEGIC COMMAND
EIGHTH ARMY
U.S. ARMY NETWORK AND ENTERPRISE TECHNOLOGY COMMAND/9TH SIGNAL COMMAND (ARMY)
U.S. ARMY MEDICAL COMMAND
U.S. ARMY INTELLIGENCE AND SECURITY COMMAND
U.S. ARMY CRIMINAL INVESTIGATION COMMAND
U.S. ARMY CORPS OF ENGINEERS
U.S. ARMY MILITARY DISTRICT OF WASHINGTON
U.S. ARMY TEST AND EVALUATION COMMAND
U.S. ARMY RESERVE COMMAND
U.S. ARMY INSTALLATION MANAGEMENT COMMAND
SUPERINTENDENT, U.S. MILITARY ACADEMY
DIRECTOR, U.S. ARMY ACQUISITION SUPPORT CENTER
DIRECTOR, CIVILIAN HUMAN RESOURCES AGENCY

CF:
DEPUTY CHIEF OF STAFF FOR INTELLIGENCE, ATTN: DAMI-CP
OFFICE, ASSISTANT SECRETARY OF THE ARMY (MANPOWER AND RESERVE AFFAIRS), ATTN: SAMR-CQ
OFFICE OF THE GENERAL COUNSEL, ATTN: SAGC (MS. JOHNSON)
OFFICE OF THE JUDGE ADVOCATE GENERAL, ATTN: DAJA-LE (MS. NUGENT)




Base Closure and Realignment Commission (BRAC) and Voluntary Incentive Separation Pay (VSIP) Remarks

  1. The National Defense Authorization Act requires the Department of Defense (DoD) to report to Congress, on an annual basis, the number of VSIPs approved at BRAC activities. In order to facilitate this requirement and track the number of BRAC VSIPs approved, DoD established remarks to be used when completing a Request for Personnel Action (RPA) for submission into the Defense Civilian Personnel Data System. It is essential that RPAs be annotated with one of the following BRAC remarks whenever an employee is granted a buyout or voluntary early retirement authority (VERA) at a BRAC activity.
    • V3 Ret-Spec Opt with VERA (based on downsizing & directly related to BRAC)
    • V4 Ret-Spec Opt with VERA (based on restructuring & directly related to BRAC)
    • V7 Ret-Optional with VSIP (based on downsizing & directly related to BRAC)
    • V8 Ret-Optional with VSIP (based on restructuring & directly related to BRAC)
    • VB Resignation with VSIP (based on downsizing & directly related to BRAC)
    • VC Resignation with VSIP (based on restructuring & directly related to BRAC)
    • VF Ret-Spec Opt with VERA and VSIP (based on downsizing & directly related to BRAC)
    • VG Ret-Spec Opt with VERA and VSIP (based on restructuring & directly related to BRAC)