The process of planning and budgeting for the funds needed to support required training begins when training requirements are assessed and validated during the training needs survey process.
Most training needs of DA civilian employees can be met by short-term (less than 120 days), low-cost training programs. DA will use long-term training (LTT) and development programs when they will achieve the training objectives better than short assignments. LTT and education is training that an employee is assigned to on a continous, full-time basis for more than 120 calendar days. The assignment may be to Government or non-Government training, formal training programs, planned developmental assignments, academic/university training, or to a combination of more than one type of training on a continuous full-time basis.
Experience shows that training requirements (needs) usually exceed the availability of training funds. To assist you in making determinations that will ensure available funds are distributed fairly and equitably, and that critical aspects of an organization's mission serve as a key determining factor, the Army's priority system has been established. Universal training priorities have also been established for the Army Civilian Training, Education and Development System (ACTEDS).
Commanders and managers at all levels, in concert with their local servicing CPAC and regional CPOC, must develop financial plans to support a robust training program. Through ACTEDS, HQ DA centrally funds interns, AR 690-400-410(LTT), core leader development training and competitive professional development. Resources to support these centrally funded training programs are from the ASA(M&RA) ACTEDS account. The application process to request either intern training or CPD funds has been consolidated into the Resource Allocation Selection System (RASS). RASS is a web-based computer application that centralizes the management of funds for Army Civilian Training, Education and Development System (ACTEDS) funded programs for DA intern and Competitive Professional Development (CPD) training. The application process for ACTEDS funded core leader development training is coordinated through the proponent school (i.e. CLTD or AMSC). All other training is resourced and supported by the "mission dollars" of each installation, activity or organization.
Related Costs of TDY. The DoD Joint Travel Regulations (JTR) (Vol II), Chapter (Ch) 4, C4502, states that attendance at a training course is generally a temporary duty (TDY) assignment. Therefore, the cost of training usually includes travel, lodging, per diem and miscellaneous expenses, if the session or program occurs away from the employee's permanent duty station (PDS).
The Federal Employee Travel Reform Act of 1996 included changes affecting the travel status of employees who are assigned to another location for an extended period, (i.e., six to 30 months).
Temporary Change of Station (TCS). In September 1997, the JTR effected a new category of allowances to comply with the travel reform act, called the TCS provision (JTR, Vol II, Ch 4, C4111). The provision includes re-designation of the official duty station for the temporary period of assignment, limited real estate expenses, and locality-based pay entitlements.
Two crucial factors simplify the approving officials' task of determining employee eligibility for TCS allowances while participating in an LTT or professional development assignment lasting six to 30 months. They are the legal authority under which the employee is assigned to training, and the purpose of the temporary assignment.
- LEGAL AUTHORITY (to perform the temporary assignment): "All employees are eligible for a TCS except ... an employee assigned under the Government Employee's Training Act (GETA)."
- GETA (Title 5, U.S. Code, Section 4109) Authorized Training. Department of Army civilian employees participating in LTT assignments under the general training authority of the GETA are ineligible for a TCS.
- Training Authorities Other than GETA. Travel entitlements for training assigned in accordance with authorities other than GETA may include TCS if appropriate, subject to available funding. For example, Title 10, U.S. Code, authorizes requirements for unique groups and separate personnel systems of employees including the Acquisition Workforce and Defense Civilian Intelligence Personnel System (DCIPS).
- PURPOSE (of the temporary assignment) must be the Performance of Work, as stipulated in the Federal Employee Travel Reform Act of 1996. This is a consideration only if the training assignment is not authorized under the GETA. If the purpose of the assignment is to attend a school or formal learning situation, such as the Army War College, the student is ineligible for a TCS regardless of the training authority.
Professional development assignments may be and often are work assignments. Even If such "work" assignments are authorized under the GETA as career program or functional/rotational assignments, the TCS provision cannot apply.
JTR Status of Army Civilian Employees Assigned to LTT under the GETA. (JTR, Vol II, Ch 4, C4502). LTT participants assigned to training under GETA are eligible for partial Permanent Change of Station entitlements, or Temporary Duty (TDY) allowances with up to 55% of maximum per diem rates for the training location.