Privacy Act Disclosure Considerations

Before releasing personal information to third parties, consider the consequences, check accuracy, and make sure that no law or directive bans disclosure. Managers and supervisors can release personal information to third parties when the subject agrees in writing.

You must get written consent before releasing any of these items of information:

  • Marital status.
  • Number and sex of dependents.
  • Home of record. City and state only.
  • Home address and phone.
  • Age and date of birth.

    Disclosing information for which consent is not required. You don't need consent before releasing any of these items:

    • Information releasable under the Freedom of Information Act (FOIA).
    • Information for use within DoD by officials or employees with a need to know.
    • Name
    • Grade
    • Pay (including base pay, special pay, all allowances)
    • Gross salary for civilians
    • Past duty assignments
    • Present and future approved and announced stateside assignments
    • Position title
    • Office, unit address, and duty phone number
    • Pay date

    Disclosing other information. Use these guidelines to decide whether to release information:

  • Would the subject have a reasonable expectation of privacy in the information requested?

  • Would disclosing the information benefit the general public? The Army considers information as meeting the public interest standard if it reveals anything regarding the operations or activities of the agency, or performance of its statutory duties.

  • Balance the public interest against the individual's probable loss of privacy. Do not consider the requester's purpose, circumstances, or proposed use.

  • Content last reviewed: 2/8/2005-VLH

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    This page was last revised: 11/23/2011