Requirements for Emergency Essential (E-E) Employees

  • Medical/dental/psychological qualifications
    • Meet requirements specified on SF78, Certificate of Medical Examination, for position at overseas/deployed location. Theater unique medical/physical deployability criteria may be specified by the theater commander. Emergency Essential/deployment related medical /dental/ psychological examinations and required immunizations are at no expense to the employee

    • Annual EKG if over age 40
    • Immunizations appropriate for overseas location
    • Army civilian employees are not subject to mandatory HIV screening unless required by the host nation. Negative HIV test result within past six months if required by host nation; otherwise, HIV positive civilians can be deployed
    • Dental work to be completed at employee's expense prior to deployment

  • In/Outprocess requires management, installation, CPAC, and/or CONUS Replacement Center (CRC) support.

    • Apply for Security Clearance
    • Apply for necessary Passport/VISA/Country clearance (EXPEDITE procedures)
    • Issue current DoD civilian ID card
    • Issue appropriate Geneva Convention Card
    • Issue TDY orders
    • Issue DD Form 93, Record of Emergency Data

    • Validate all deployment criteria checklists prior to departure from installation
    • Deploying civilian handcarries a deployment packet

  • Training:

    • Participate in all essential military exercises
    • Basic first aid
    • Basic soldier field survival skills
    • Laws of War/Geneva Conventions
    • Prisoner of War coping skills
    • Standards of Conduct
    • Proper wear, use and care of all issued clothing and equipment
    • Uniform Code of Military Justice
    • Customs and courtesies of host country
    • Sidearms training, when appropriate

  • Entitlements:

    • Government provided legal assistance, limited to matters related to deployment, such as preparation of wills and powers of attorney, and basic income tax assistance
    • Prepare Family Care Plan. Installation provides legal and other assistance as needed.
    • Base Exchange and Commissary privileges in theater
    • Use of Morale Welfare and Recreation (MWR) facilities and activities. Available to family members during deployment of sponsor except where prohibited by statute. Installations must include families of deployed civilians in Army Community Service (ACS) activities and other family assistance/support groups.
    • Medical:

      • Medical treatment same as provided military members
      • Shall receive free care for illness,
        disease or injury sustained overseas during contingency

    • Casualty:

      • Tracked under military casualty system
      • Next of kin (NOK) notification by
        Casualty Area Command
      • Military escort of remains
      • US flag for casket provided at government expense

  • Identification method:

    • DNA samples or PANOREX dental x-rays
    • Identification tags (dogtags)

  • Financial:

    • Carry government credit card and telephone calling card to AOR
    • Regular salary paid by home station; other expenses paid from contingency funds; employee/supervisor coordinate with civilian pay office to determine proper time and attendance reporting procedures, and to assure proper payment of all authorized salaries, premium and incentive pay
    • Biweekly earnings cap (N/A to Wage Grade) may change during hostilities to annual cap (cannot exceed salary of GS-15, Step 10)
    • Foreign Post Differential is usually paid after 41 days in AOR, and is determined by Secretary of State
    • Danger pay for civilians requires Secretary of State approval when authorized as a percentage of basic pay. Employee will receive either

      • Danger Pay: $150/month at locations
        identified by Secretary of Defense and approved for Imminent Danger Pay (IDP) for military; or
      • Danger pay at 10-25% of salary at
        locations identified by State Department; or

      • Danger pay of $150/month for locations identified by Secretary of defense for the first 41 days of deployment only, followed by payment of Foreign Post Differential (FPD) at locations where a portion of FPD is paid as a result of political violence.

    • Overtime/Compensatory Time; Shift Differential; Sunday/Holiday Premium Pay.
    • Per Diem if TDY (unless field conditions
    • Arrange continued payment of bills (start/stop allotments).

  • Clothing and Equipment:

    • Standard issue of BDUs and associated clothing/ equipment; additional clothing/equipment required by theater commander.
    • Authorized insignia - olive drab insignia with
      letters "US" above left breast pocket.
    • Name tape above right breast pocket.
    • Unit patches as authorized by the MACOM or
      theater commander.
    • Issue same defensive personal protective gear
      as military.
    • Issue black baseball cap to be worn in lieu of
      BDU cap; may be worn at all times except when commander
      directs wear of Kevlar helmet.
    • Civilians authorized to wear this clothing/ equipment are expected to adhere to use and wear instructions contained in AR 670-1. No other dress/grooming
      standards exist for civilians other than for health/safety

  • Weapons:

    • Privately owned weapons/ammunition are not
      authorized under any circumstances.
    • Government Issued weapon and ammunition (sidearm only) for personal protection.

      • When approved by theater commander.
      • Acceptance is voluntary for all civilian
      • Must be trained in proper use and care
        prior to issue.

  • Personal items:

    Civilian clothing, personal hygiene items, initial supply of
    medications, and other personal items are responsibility of
    deploying civilian.

  • Command and Control:

    The deployed civilian work force shall be under the
    operational control of the Unified Combatant Commander/Army
    commander of unit to which assigned or attached. Deployed
    civilians shall be processed and supported in the same
    manner as military personnel, as permissible by law. Army
    civilians shall be assigned or attached to a gaining unit
    identification code before deploying. The UIC will be stated on the deployee’s temporary duty (TDY) orders.

  • Disciplinary actions:

    • Civilians are subject to UCMJ only if Congress
      declared war.
    • Subject to normal administrative disciplinary
    • E-E employee, refusing to deploy or to remain
      after Non-Combatant Evacuation Order (NEO), is subject to disciplinary action up to and including removal from federal service under 5 CFR 752.
    • For additional information, read related topics

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