Planning Process

  • Commanders must integrate and document use of the civilian workforce in all types of operations and contingency plans in all deliberate and execution planning processes and ensure that civilian issues are addressed during execution.

  • Civilian positions meeting the definition of Key, Emergency Essential (E-E), Cadre, Alternate and Contingency-Essential must be specifically identified during the Installation Level Assessments.
  • Installation plans must identify federal civilians who may be recalled to active duty and identify possible resources to accomplish critical work should such a situation occur.
  • Key and E-E employees must be exempted from military mobilization or recall obligations by being placed in the Standby Reserve or other appropriate action.
  • Key and E-E positions should be pre-identified, and prior to fill:

    • Position description/vacancy announcement
    • Clearly define Conditions of Employment
    • E-E Selectee signs DD Form 2365, DoD Civilian Employee Overseas Emergency Essential Position Agreement

  • Identification of Encumbered Positions not previously identified as Key or E-E:

    • If employee refuses to accept these responsibilities or refuses to be placed in Standby Reserves, reassign to vacant non-Key or non-E-E position, if available, with no loss of pay or grade (if overseas, tour of employee refusing E-E responsibilities will not be extended)
    • If no vacancy, try to locate a qualified volunteer to assume Key or E-E duties
    • If no volunteers, have incumbent employee perform duties in position description until another civilian/ military member can be trained to do Key or E-E portion of job; civilian personnel staff (CPAC/CPOC) will identify civilian employee who refused Key/E-E responsibilities for reassignment to next vacancy for which qualified. If overseas, employee’s current tour will not be extended.

    For additional information, read related topics.

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    This page was last revised: 11/23/2011