UNCLASSIFIED

01 03 121600Z FEB 90 RR RR UUUU

CDRUSACFSC ALEX VA//CFSC-HR-P//
AIG 9894



UNCLAS

SUBJ: CLARIFICATION OF CENTRAL NONAPPROPRIATED FUND PAYROLL OFFICE (CNPO) PROCEDURES

1. IN ORDER TO CLARIFY THE WITHIN GRADE INCREASE PROCESS, THE FOLLOWING INFORMATION IS PROVIDED:

  1. NAF CENTRAL PAYROLL SYSTEM (NAFCPS) COMPUTES THE EFFECTIVE DATE OF WITHIN GRADE INCREASE BY USING THE DATE OF LAST EQUIVALENT INCREASE AND TAKING INTO CONSIDERATION ANY AMOUNT OF LEAVE WITHOUT PAY THAT EXCEEDS THE MAXIMUM NUMBER OF WEEKS ALLOWED.

  2. THE DATE OF LAST EQUIVALENT INCREASE WILL ALWAYS BE CHANGED TO REFECT THE EFFECTIVE DATE OF THE PERSONNEL ACTION UPON RECEIPT OF A WITHIN GRADE INCREASE, A PERMANENT PROMOTION, OR A TEMPORARY PROMOTION. UPON TERMINATION OF A TEMPORARY PROMOTION, THE CIVILIAN PERSONNEL OFFICE (CPO) MUST PROVIDE IN ITEM 19 OF DA FORM 3434, THE DATE OF LAST EQUIVALENT INCREASE.

  3. CPO MUST ENTER THE DATE OF LAST EQUIVALENT INCREASE IN ITEM 19 OF DA FORM 3434 ON ALL CHANGE TO LOWER GRADE ACTIONS AND REINSTATEMENT ACTIONS. ALSO, THE CPO MUST ANNOTATE THE PERIOD OF LEAVE WITHOUT PAY BETWEEN THE TIME OF SEPARATION AND REINSTATEMENT IN ITEM 19 OF DA FORM 3434 ON ALL REINSTATEMENT ACTIONS.

  4. CNPO WILL COMPUTE THE DATE OF LAST EQUIVALENT INCREASE WHEN AN EMPLOYEE CONVERTS FROM AN INTERMITTENT APPOINTMENT TO A REGULAR APPOINTMENT AND VICE-VERSA.

  5. THE FOLLOWING PROCEDURES ARE USED FOR COMPUTATION PURPOSES:

    1. A WEEK IS DEFINED AS 5 DAYS , FRACTIONS ARE DROPPED
    2. A MONTH IS DEFINED AS 4 WEEKS, FRACTIONS ARE DROPPED
    3. SCHEDULED HOURS ARE USED TO DETERMINE WEEKS IN A NONPAY STATUS, ACTIONS ARE DROPPED


  6. NAFCPS GENERATES A PAYROLL CHANGE LISTING THAT IS FORWARDED TO THE CPO. THIS LISTING SHOWS ALL CHANGES MADE TO AN EMPLOYEE'S MASTER EMPLOYEE RECORD. THE DATE OF LAST EQUIVALENT INCREASE WILL BE SHOWN AS "DATE OF LAST CHANGE" ON THE REPORT. THIS LISTING SHOULD BE USED BY THE SERVICING CPO TO VERIFY THAT CHANGES PROCESSED MATCH THE DOCUMENTATION SUBMITTED BY THE CPO.

2. CREDIT TO LEAVE ACCRUAL ACCOUNT IN ACCORDANCE WITH AR 215-3, 5-38 FOR PRIOR MILITARY SERVICE WILL ONLY BE EFFECTIVE THE PAY PERIOD FOLLOWING THE DATE THE EMPLOYEE PRESENTS OFFICIAL DOCUMENTATION (DD214) TO SUPPORT THE SERVICE.

3. WHEN AN EMPLOYEE IS TRANSFERRED FROM ONE CPO TO ANOTHER, YOU MUST COMPLETE BOTH THE ITEM 13 TO, AND ITEM 8 FROM BLOCK ON DA FORM 3434, TO ENSURE PROPER TRANSFER OF LEAVE BALANCES.

4. EMPLOYEE'S RECEIVING RETAINED RATES OF PAY MUST HAVE THEIR ANNUAL COST OF LIVING PAY INCREASES PROCESSED BY THE CPO IN ACCORDANCE WITH AR 215-3, 3-17



SANDRA G. CURRAN, , NAF PERSONNEL DIVISION/325-7762

UNCLASSIFIED