Letterhead for the Deputy Chief of Staff, G-1
DAPE-CPZ 21 July 2009

MEMORANDUM FOR SEE DISTRIBUTION

Subject: Excused Absence During Authorized Rest and Recuperation (R&R) Breaks for Employees Assigned to Iraq and Afghanistan

  1. References:
    1. Memorandum, Under Secretary of Defense (Personnel and Readiness) (USD)(P&R), dated 27 August 2008, subject: Clarification to Policy Memorandum, "Benefits, Allowances and Gratuities for Department of Defense (DoD) Civilian Employees Under Public Law (P.L.) 109-234, Emergency Supplemental Appropriations Act for Defense, the Global War on Terror, and Hurricane Recovery, June 2006", Dated May 4, 2007.
    2. Memorandum, Office of the USD(P&R), dated 20 October 2008, subject: Clarification of Memoranda Regarding Benefits, Allowances and Gratuities for Department of Defense (DoD) Civilian Employees Assigned to Iraq or Afghanistan Under the Authority of Section 1603 of Public Law (P.L.) 109-234, as amended.
    3. Memorandum, Assistant Secretary of the Army (Manpower and Reserve Affairs) (ASA(M&RA)), dated 24 September 2007, subject: Delegation of Authority-Benefits, Allowances and Gratuities for Department of Defense (DoD) Civilian Employees Under Public Law (P.L.) 109-234, Emergency Supplemental Appropriations Act for Defense, the Global War on Terror, and Hurricane Recovery, June 2006.
  2. This memorandum retransmits the applicable DoD guidance and provides Department of the Army instructions for retroactive application of the excused absence policy for R&R breaks. Effective 27 August 2008, the DoD policy allows up to 10 workdays of excused absence during each R&R break authorized under the policy for civilian employees assigned to Iraq or Afghanistan, not to exceed a total of 20 workdays during any 12 consecutive months.
  3. Consistent with the DoD policy, civilian employees must be in an approved leave status while traveling to and from and during an R&R break. However, the DoD policy provides for excused absence in lieu of charge to leave, subject to the limitations described in paragraph 2 above. An excused absence is defined as an authorized absence from duty without loss of pay and without charge to other paid leave; periods of excused absence are considered part of an employee's basic workday even though the employee does not perform his or her regular duties.
  4. Addressees should ensure that their civilian employees who are or have been assigned to Iraq or Afghanistan on or after 27 August 2008 are informed of these provisions regarding excused absence during R&R breaks. As stated in reference 1a, the provisions regarding excused absence while on R&R breaks are effective as of 27 August 2008 and shall not be applied retroactively before that date. However, prior to the issuance of this memorandum, some employees may have been charged leave on or after 27 August 2008 when they could have been granted excused absence under the DoD policy. In those instances, the affected employee may request that his/her supervisor submit a corrected time sheet to adjust the leave record. Supervisors should submit corrected time sheets after verifying eligibility under the DoD policy.
  5. Reference 1b extended through the end of FY 2011 (as long as Iraq and Afghanistan continue to be designated as combat zones under Section 112 (c) of the Internal Revenue Code) the authorization for the benefits provided by reference 1a, which allows the excused absence. The ASA(M&RA)'s delegation of authority to approve these benefits, found in reference 1c, remains in effect.
  6. Activities should be reminded to satisfy any applicable labor relations obligations prior to implementation of this policy.
  7. My point of contact for this action is Ms. Luanne Hailes, (703) 325-3865, DSN 221-3865, email: Luanne.Hailes@us.army.mil.

FOR THE DEPUTY CHIEF OF STAFF, G-1:

//original signed //                          
SUSAN DUNCAN                             
Assistant G-1 for Civilian Personnel


3 Encls
1. ASA (M&RA) Memo, 24 Sep 07
2. USD (P&R), Memo, 27 Aug 08
3. OUSD (P&R), Memo, 20 Oct 08





DISTRIBUTION:
ADMINISTRATIVE ASSISTANT TO THE SECRETARY OF THE ARMY
COMMANDER
U.S. ARMY FORCES COMMAND
U.S. ARMY TRAINING AND DOCTRINE COMMAND
U.S. ARMY MATERIAL COMMAND
U.S. ARMY EUROPE
U.S. ARMY CENTRAL
U.S. ARMY NORTH
U.S. ARMY SOUTH
U.S. ARMY PACIFIC
U.S. ARMY SPECIAL OPERATIONS COMMAND
MILITARY SURFACE DEPLOYMENT AND DISTRIBUTION COMMAND
U.S. ARMY SPACE AND MISSILE DEFENSE COMMAND/ARMY STRATEGIC COMMAND
EIGHTH ARMY
U.S. ARMY NETWORK AND ENTERPRISE TECHNOLOGY COMMAND/9TH SIGNAL COMMAND (ARMY)
U.S. ARMY MEDICAL COMMAND
U.S. ARMY INTELLIGENCE AND SECURITY COMMAND
U.S. ARMY CRIMINAL INVESTIGATION COMMAND
U.S. ARMY CORPS OF ENGINEERS
U.S. ARMY MILITARY DISTRICT OF WASHINGTON
U.S. ARMY TEST AND EVALUATION COMMAND
U.S. ARMY RESERVE COMMAND
U.S. ARMY INSTALLATION MANAGEMENT COMMAND
SUPERINTENDENT, U.S. MILITARY ACADEMY
U.S. ARMY ACCESSIONS COMMAND
DIRECTOR, U.S. ARMY ACQUISITION SUPPORT CENTER

CF:
DIRECTOR, CIVILIAN HUMAN RESOURCES AGENCY
DEPUTY CHIEF OF STAFF FOR INTELLIGENCE, ATTN: DAMI-CP
GENERAL COUNSEL, ATTN: SAGC
THE JUDGE ADVOCATE GENERAL, ATTN: DAJA-LE
ASSISTANT SECRETARY OF ARMY (MANPOWER AND RESERVE AFFAIRS)