Office of the Assistant Secretary, manpower and reserve Affairs
SAMR-PO  July 8, 2009


MEMORANDUM FOR SEE DISTRIBUTION

SUBJECT: Policy Guidance on the Referral Bonus Award for Army Civilian Recruitment and Hiring



  1. References:
    1. Title 5, United States Code, Section 4503
    2. Title 5, Code of Federal Regulations, Part 451
    3. Office of Personnel Management guidance (currently posted at http://www.opm.gov/perform/UsingReferralBonuses.asp)
    4. Department of Defense Civilian Personnel Management Service, Field Advisory Services, Reference Guide: Referral Bonus for Recruitment and Hiring
  2. This memorandum provides guidance and authorizes use of the Referral Bonus Award for Army civilian recruitment and hiring. References provide the authority and guidance for agencies to establish a referral bonus program that provides incentives or recognition for those employees who facilitate the agency's hiring initiatives by referring potential new hires to the agency. A referral bonus may be paid after that person is hired by the agency and performs successfully in the job. As with other awards, the Referral Bonus Award is granted at the discretion of management, is not an entitlement, and is subject to availability of funds.
  3. The Commanders of Army Commands (ACOMs), the Commanders of the Army Service Component Commands (ASCCs), the Commanders/Superintendent of the Direct Reporting Units (DRUs), and the Administrative Assistant to the Secretary of the Army (AASA) shall establish additional criteria for positions under their purview, within the constraints of the provisions in the enclosed policy guidance. For the purposes of this policy, the Principal Officials of the Headquarters, Department of the Army (HQDA), their staffs and other elements, Field Operating Agencies, Staff Support Agencies and those Direct Reporting Units not covered above (to include the U.S. Army Acquisition Support Center) fall under the purview of the AASA.
  4. The additional established criteria, at a minimum, shall identify the level of approval authority for granting Referral Bonus Awards; the award parameters, to include the amount and type of awards that can be granted; the hard to fill, mission critical occupations for which a Referral Bonus Award is authorized, and the factors required for determining hard to fill positions.
  5. To the extent this policy impacts bargaining unit employees' conditions of employment; commands and activities are reminded to fulfill applicable labor relations obligations prior to implementation.




//original signed //              
THOMAS R. LAMONT           
Assistant Secretary of the Army  
(Manpower and Reserve Affairs)


Encl



DISTRIBUTION:

ADMINISTRATIVE ASSISTANT TO THE SECRETARY OF THE ARMY

COMMANDER
U.S. ARMY FORCES COMMAND
U.S. ARMY TRAINING AND DOCTRINE COMMAND
U.S. ARMY MATERIAL COMMAND
U.S. ARMY EUROPE
U.S. ARMY CENTRAL
U.S. ARMY NORTH
U.S. ARMY SOUTH
U.S. ARMY PACIFIC
U.S. ARMY SPECIAL OPERATIONS COMMAND
MILITARY SURFACE DEPLOYMENT AND DISTRIBUTION COMMAND
U.S. ARMY SPACE AND MISSILE DEFENSE COMMAND/ARMY STRATEGIC COMMAND EIGHTH ARMY
U.S. ARMY NETWORK AND ENTERPRISE TECHNOLOGY COMMAND/9TH SIGNAL COMMAND (ARMY)
U.S. ARMY MEDICAL COMMAND

U.S. ARMY INTELLIGENCE AND SECURITY COMMAND
U.S. ARMY CRIMINAL INVESTIGATION COMMAND
U.S. ARMY CORPS OF ENGINEERS
U.S. ARMY MILITARY DISTRICT OF WASHINGTON
U.S. ARMY TEST AND EVALUATION COMMAND
U.S. ARMY RESERVE COMMAND
U.S. ARMY INSTALLATION MANAGEMENT COMMAND
SUPERINTENDENT, U.S. MILITARY ACADEMY

CF:

ASSISTANT G-1 FOR CIVILIAN PERSONNEL
DIRECTOR, CIVILIAN HUMAN RESOURCES AGENCY
DEPUTY CHIEF OF STAFF FOR INTELLIGENCE, ATTN: DAMI-CP
ASSISTANT SECRETARY OF THE ARMY (MANPOWER AND RESERVE AFFAIRS),
ATTN: SAMR-PO (MS. WARD)
GENERAL COUNSEL, ATTN: SAGC
THE JUDGE ADVOCATE GENERAL, ATTN: DAJA-LE