Civilian Human Resources
Integrated Definition Model/Task Listings (IDEF)
Important IDEF Information
About the Contents of IDEF Worksheets
Each worksheet represents a significant functional segment of HR operational work, listing the tasks and major processing steps (or sub-tasks) of each of those functions, and assigning responsibility for each of the tasks/sub-tasks to specified components of the civilian HR community at varying organizational levels.
Each page of the IDEF worksheets includes a heading that lists the functional segment (for example, Classification) and columns contents labeled: "Task #, Task, Task Owners (Manager, Employee, Administrative POC, CPAC, CPOC, MACOM, CHRA, DA, ABC-C, and Other Task Owner), and Comment."
Each task is listed on the left side of the page. Major tasks are numbered with a whole number preceded by an alphabetic character and appear in blue text
Sub-tasks are given a sequentially-numbered suffix and appear in black text (for example, "B-01.03, Review and approve request; fax to DFAS"). The column for the appropriate task owner is marked with an "x," except under "Other Task Owner," where the identity of the owner is spelled-out. Comments appear on the right side of the line, where applicable.
Purposes of the IDEF
The IDEF task listings articulate and document business processes. They assign roles and responsibilities to various echelons of CHR throughout the Army and incorporate governing delegations of authority, Memoranda of Understanding, and other regulations and guidelines.
This publication conveys HQDA approval and authorization of the processes described herein, and serves several other essential purposes:
- Customers and personnelists use the IDEF to learn about CHR services and processes, and to understand the roles not only of personnelists, but also of managers and employees, in carrying out CHR functions. The IDEF identifies "who does what" in CHR and lists tasks performed by various CHR service-providers. It also outlines how to initiate personnel actions and other requests and depicts the sequence of events associated with CHR functions. In some cases, the IDEF establishes time-frames and service expectations for CHR functions.
- The IDEF also serves as a basis for CHR operational policy, rules and regulations, and provides a foundation for developing doctrine and training on civilian personnel operational functions.
- For installation and MACOM commanders and managers, the IDEF provides a guide for making CHR operational work assignments.
- The IDEF is used by the Civilian Personnel Evaluation Agency to assess appropriateness and effectiveness of personnel office operations. It also provides a base-line for streamlining civilian personnel processes, making improvements in service-delivery, and conducting functional or work-flow analyses associated with development or revision of CHR automation tools.
Differences Between the New IDEF and Previous Versions
The new IDEF content is very similar to previous drafts in terms of the major tasks that are included. Numerous editorial changes to sub-tasks incorporated reviewers' suggested clarifications. Changes were also made to better organize the tasks functionally, to include additional sub-tasks, and so forth.
Following is a summary of the most significant changes:
- All of the sheets are now in a common format, with the "task owner" headings in the same order, which makes tracking from one worksheet to another much easier. When a particular task is not owned by one of the entities in the standard heading, the identity of the task owner is spelled out under "other task owner." For example, for task number B-33.07 under "FEHB - TEMPORARY CONTINUATION OF COVERAGE/SPOUSE EQUITY," none of the owner boxes is checked and "NFC" appears in "other task owner" box.
- Some tasks are now on different worksheets where they are better aligned functionally. (For example, "FURLOUGH FOR MORE THAN 30 DAYS" is now in RESHAPE, since it is most often functionally associated with RIF, rather than its former location in MER.) In some cases, where the same tasks were repeated in more than one functional area, most duplicates are now eliminated. (For example, some of the same MOBILIZATION tasks appeared on both the STAFFING and HRD worksheets. They are now reorganized to place the major MOBILIZATION tasks in STAFFING and retain on the MER worksheet only those tasks specifically associated with training.)
- The IDEF is now organized alphabetically, to make look-ups easier for the user. Each major functional group worksheet appears in alphabetical order; individual tasks on each worksheet are also listed alphabetically. Sub-tasks are for the most part in process-flow order.
- To make reference and retrieval easier, names of many tasks are re-worded to enable category groupings, and tasks are numbered in the order they appear. (For example, on the BENEFITS sheet, tasks in the FEGLI category are grouped together and identified as "FEGLI," followed by a dash and the specific task function, such as "FEGLI - NEW EMPLOYEES.")
- To make it easier for users to find the appropriate task listing for a particular function, the IDEF now includes a TABLE OF CONTENTS, which lists all the worksheets and the tasks each one contains, in the order they appear. There is also a table that is alphabetical by task name, which shows the name of the worksheet and task number where the listing is located.