Civilian Human Resources
Integrated Definition Model/Task Listings (IDEF)
Important IDEF Information
About the Contents of IDEF Worksheets
Each worksheet represents a significant functional segment of CHR operational work, listing the tasks and major processing steps (or sub-tasks) of each of those functions, and assigning responsibility for each of the tasks/sub-tasks.
Each page of the IDEF worksheets includes a heading that lists the functional segment (for example, Classification) and columns contents labeled: "Task #, Task, Task Owners (e.g., Manager, Employee, CPAC), and Comments".
Each task is listed on the left side of the page. Major tasks are numbered with a whole number preceded by an alphabetic character and appear in blue text. Sub-tasks are given a sequentially-numbered suffix and appear in black text (for example, "C-02.06, Review RPA action for proper documentation and adequacy of position data". The column for the appropriate task owner is marked with an "x", except under "Other Task Owner", where the identity of the owner is named. Comments appear on the right, where applicable.
Purposes of the IDEF
The IDEF task listings articulate and document business processes. They assign roles and responsibilities to various echelons throughout the Army and incorporate governing delegations of authority, Memoranda of Understanding, and other regulations and guidelines.
This publication conveys HQDA approval and authorization of the processes described herein, and serves several other essential purposes:
- Customers and personnelists use the IDEF to learn about operating CHR services and processes, and to understand the roles not only of personnelists, but also of managers and employees, in carrying out CHR functions. The IDEF identifies who does what in CHR and lists tasks performed by various CHR service providers. It also outlines how to initiate personnel actions and other requests and depicts the sequence of events associated with CHR functions.
- The IDEF also serves as a basis for CHR operational policy, rules and regulations, and provides a foundation for developing doctrine and training on civilian human resources operational functions.
The IDEF is used by the Civilian Personnel Evaluation Agency to assess appropriateness and effectiveness of CHR operations. It also provides a base line for streamlining CHR processes, making improvements in service delivery, and conducting functional or work flow analyses associated with development or revision of CHR automation tools.
Differences Between the New IDEF and Previous Versions
Changes are noted in red.
The order of the tasks within each function (e.g., staffing, classification, etc) had been alphabetical. Task order has been changed to reflect workflow order wherever possible. That resulted in a lot of red in task numbers in this version.
The important construct that each task have only one owner has been retained. In some instances where there are important supporting players, that has been reflected in the Comments column.
This revision documents accepted business process changes that had been made since the last IDEF revision. The most significant driving force for change was internal restructuring within CHRA. A large number of the tasks were formerly owned by the CPOC. Many were moved to the CPAC. There are new columns for the Processing Center, and in particular pieces, the HRD and ISD offices within each CHRA region. At the request of the commands, the Admin POC task owner column was deleted and ownership for those tasks was moved to Manager. It is recognized that managers will obtain assistance for some tasks from members of their staff.
The changes reflect incorporation of a new section in Staffing, Annual Staffing Plan, and USA Staffing-related business process changes.
Both Pay Administration and Deployment/Mobilization have been moved out from under Staffing. They are now stand alone portions of the IDEF.
In Benefits & Entitlements, although ABC-C's mission has not changed, there were a significant number of tasks with CPOC ownership. Those were primarily moved to the Regions' Processing Centers or to ABC-C. The other major change here is a significant reformatting in sections B-01 through B-07. Instead of repeating the same or very similar tasks for FEHB, FEGLI, etc, those tasks have been grouped under broader listings. This has substantially streamlined this section of the IDEF. Because the tasks themselves remained essentially unchanged, this portion is not in red.
The revisions to the HRD portion of the IDEF reflect the implementation of AR 350-1, Army Civilian Training, dated 15 June 2011. The revised AR defines the role for the ACOMs, ASCCs, DRUs and ARSTAF as they manage civilian training in partnership with FCs and FCRs. The AR further describes the G-1 role in Career Management, to include CMS, as well as the G-3/5/7 role in the development of training policy, training needs assessment, etc. CHRA's role is described as maintaining/updating records, publicizing training, and ensuring training is updated in employee records. The roles and responsibilities described above are embodied in the recommended changes.