S: 31 Dec, 06
29 Sep 2006
MEMORANDUM FOR SEE DISTRIBUTION
SUBJECT: Civilian Position Sensitivity Review
This is a coordinated memorandum with HQDA DCS, G-1 (Civilian Human Resources Agency), HQDA DCS, G-2 (DAMI-CDS), HQDA DCS, G-3 (DAMO-SSD), and HQDA CIO/G-6 to mandate a 100% top down review of civilian position sensitivity within the Department of Army (DA). All Army Commands, Army Service Component Commands, Direct Reporting Units, and other Army activities and/or agencies will conduct a 100% review of civilian positions within their cognizance. Results will be reported to this office NLT 31 DEC 06.
An immediate review of the Army personnel security programs relative to position sensitivity is required to validate investigative requirements for civilian positions. This review will increase efficiency in the DA personnel security program and related budget; it will also ensure the data in Modern Defense Civilian Personnel Data System provides the Joint Personnel Adjudication System (JPAS) accurate information for position sensitivity.
The appointment of each civilian employee in the Army is subject to a personnel security investigation for either access to classified information, occupy sensitive positions or suitability for federal employment. The DoD Directive 5200.2R, Personnel Security Program, AR 380-67, Army Personnel Security Program, and OPM data standards require the proper application and coding of position sensitivity for each civilian position within the Army. The purpose of coding position designation is to ensure the incumbent undergoes the appropriate type of investigation to protect national security interests.
This is the first formal review; subsequent reviews will be conducted at a minimum biennially for currency. Each civilian position within DA shall be categorized, with respect to position sensitivity, as either special-sensitive
1, critical-sensitive, non-critical sensitive, or non-sensitive. The specific duties of each position criteria to be applied to validate and/or designate position sensitivity are defined with appropriate coding (Appendix-1).
If your review warrants a change in position sensitivity affecting an individual's recorded access, access should be administratively corrected and the appropriate investigation submitted accordingly.
Although, AR 380-67 gives the commander authority to delegate the designation of position sensitivity within their chain of command, results of this review will be consolidated and staffed through the respective commands to this office.
The attached spreadsheet (Appendix-2) will be the only official document used to validate the position sensitivity within your organization. Send the results directly to this office via email to
firstname.lastname@example.org NLT 31 DEC 06.
- 8. HQDA, DCS, G-2 (DAMI-CD), POCs are, Ms. Andrea Upperman,
email@example.com, or telephone, COMM: (703) 695-3719, DSN: 225-3719 and Ms. Teresa Nankivell,
firstname.lastname@example.org, or telephone, COMM: (703) 695-9605. CHRA POC is Mr. Hal Teigue,
Hal.Teigue@us.army.mil, or telephone COMM: (410) 306-1737, DSN: 458-1737.
Special Sensitive is an approved OPM designation, approved for Department of the Army usage. This designation will identify those positions that require access to SCI and will assist the Army in metrical measurements to support funding and other reporting requirements.
THOMAS A. GANDY
Director, Counterintelligence, Human
Intelligence, Disclosure & Security
Appendix 1: Position Sensitivity Designation and Coding
Appendix 2: Validation Spreadsheets
Administrative Assistant to the Secretary of the Army
Deputy Chief of Staff, G1
U.S. Army Material Command
U.S. Army Forces Command
U.S. Army Training and Doctrine Command
U.S. Army Central (USARCENT)
U.S. Army North (USARNORTH)
U.S. Army South (USARSOUTH)
U.S. Army Europe (USAREUR)
U.S. Army Pacific (USARPAC)
Eighth United States Army (EUSA)
U.S. Army Special Operations Command (USASOC)
U.S. Army Surface Deployment and Distribution Command (SDDC)
U.S. Army Space and Missile Defense Command (SMDC)
Director, Army National Guard
U.S. Army Intelligence and Security Command (INSCOM)
U.S. Army Network Command (NETCOM)
U.S. Army Medical Command (MEDCOM)
U.S. Army Criminal Investigation Division Command (CID)
U.S. Army Corps of Engineers (COE)
U.S. Army Test and Evaluation Command (TECOM)
Military District of Washington (MDW)
U.S. Army Military Academy (USAMA)
U.S. Army Reserve Command (USARC)
U.S. Army Acquisition Support Center
U.S. Army Installation Management Agency (IMA)
Position Sensitivity Designation and Coding
1. The DoD Directive 5200.2R, Personnel Security Program, AR 380-67, Army Personnel Security Program, and OPM data standards require the proper application and coding of position sensitivity for each civilian position within the Army. Coding positions to designate sensitivity ensures the incumbent undergoes the appropriate type of investigation to protect national security and/or determine suitability. The specific duties and position criteria to be applied to validate and/or designate each position sensitivity is defined with appropriate coding as follows:
- Code 1 - Non-sensitive - Investigation Required (NACI)
- All other positions not identified below.
- Code 2 - Noncritical-sensitive - Investigation Required (ANACI/NACLC )
- Access to SECRET or CONFIDENTIAL information.
- Security police/provost marshal-type duties involving the enforcement of law and security duties involving the protection and safeguarding of DoD personnel and property.
- Category II automated data processing positions (IT-II), for example, operating system administration of common applications or enclaves, back-up operators with limited privileged-level access to control, manage, or configure ISs and devices.
- Duties involving education and orientation of DoD personnel.
- Duties involving the design, operation, or maintenance of intrusion detection systems deployed to safeguard DoD personnel and property.
- Individuals in the Biological or Chemical Personnel Reliability Programs (PRP) or in controlled Nuclear Duty Positions in the Nuclear Weapons PRP.
- Any other position so designated by the head of the Component or designee.
- Code 3 - Critical-sensitive - Investigation Required (SSBI/SSBI-PR)
- Access to TOP SECRET information.
- Development or approval of plans, policies, or programs that affect the overall operations of the Department of Defense or of a DoD Component.
- Development or approval of war plans, plans or particulars of future major or special operations of war, or critical and extremely important items of war.
- Investigative and certain investigative support duties, the issuance or adjudication of personnel security clearances or access authorizations, or the making of personnel security determinations.
- Fiduciary, public contact, or other duties demanding the highest degree of public trust.
- Duties falling under Special Access programs.
- Category I automated data processing positions -Information Technology (IT-I), for example, Security Administrators/Network Administrators (SAs/NAs) for infrastructure devices, Intrusion Detection Systems, Virtual Private Network(s), routers; SAs/NAs for classified systems and devices, with privileged-level access to control, manage, or configure Information Assurance tools or devices, individual and networked ISs, networks, devices, and enclaves.
- Individuals in critical Nuclear Duty Positions requiring entrance in the Nuclear Weapon Personnel Reliability Program.
- Any other position so designated by the head of the Component or designee.
- Code 4 - Special-sensitive - Investigation Required (SSBI/SSBI-PR)
- Positions that require extraordinary national security implications associated with sensitive compartmented information (SCI) access.
- Positions that require access to unique or uniquely productive intelligence sources or methods vital to the United States security.
- Positions that could cause grave damage and/or compromise technologies, plans, or procedures vital to the strategic advantage of the United States.
- The Civilian Human Resources Agency (CHRA) will use this spreadsheet to top feed the results of our position sensitivity assessment to the Defense Civilian Personnel Data System (DCPDS). It is imperative that you do not make any format changes to the spreadsheet; changes to the format will be rejected. It is critical the column identifying position sequence number remain untouched; highlight all other corrections. Position sensitivity review is to be aligned with the position and not the person.
- Please review the position sensitivity for your command to ensure the correct definitions are applied as outlined in Appendix-1. Questions regarding the designations provided may be addressed to Mr. Hal Teigue, via email Mr. Hal Teigue,
or telephone COMM: (410) 306-1737, DSN: 458-1737.