September 29, 2000


MEMORANDUM FOR SEE DISTRIBUTION
SUBJECT: Delegation of Authority to Approve Professional Liability Insurance (PLI) Reimbursement Requests



Section 636 of the Treasury, Postal Service, and General Appropriations Act for Fiscal Year 1997, Public Law 104-208, as amended, requires agencies to reimburse qualified employees for a portion of the cost incurred for PLI. The provisions of this authority became effective October 1, 1999. On June 8, 2000, the Department of Defense (DoD) issued final PLI guidance to be utilized by all DoD Components. As indicated in this guidance, the Secretary of the Army has the authority to reimburse qualified employees for up to one-half the cost of a covered premium. It also provides for heads of DoD Components to redelegate this authority to the lowest practical level with processing procedures amenable to its operating environment. The authority is hereby delegated to you for redelegation to the lowest practical level.

The guidance indicates that responsibility for determining eligibility rests with the Component Headquarters, or may be delegated to its HRO/CPO, or delegated to its HRO/CPO designee. In my view, this eligibility determination is a management decision and should be assigned to the appropriate management officials within each Command. Management officials currently authorized as the approving official on block 9 of the SF-1164, "Claim for Reimbursement for Expenditures of Official Business" should ensure PLI reimbursement eligibility requirements are met and approve PLI reimbursement costs as defined within the DoD PLI guidance.

The DoD Guidance is quite clear and easy to interpret and can be found at http://www.cpms.osd.mil/fas/benefits/pdf/pli_all.pdf. The guidance defines coverage eligibility, the maximum reimbursement allowance, employee responsibility for reimbursement, and the paying office responsibilities. Approving officials should forward the completed SF-1164 with supporting documentation to the paying office. Within the Army, this program will be administered on a fiscal year basis. Questions or assistance regarding employee eligibility can be directed to the employee's servicing Civilian Personnel Advisory Center.

For further information please contact Ms. Chris Cejka at commercial (703) 325-9977, DSN 221-9977, or email Chris.Cejka@(email address expired).



//original signed//
David L. Snyder
Deputy Assistant Secretary
(Civilian Personnel Policy)


Enclosure



DISTRIBUTION:
OFFICE, SECRETARY OF THE ARMY (JDPES-W)

COMMANDER
U. S. ARMY EUROPE AND SEVENTH ARMY
EIGHTH U. S. ARMY
U. S. ARMY FORCES COMMAND
U. S. ARMY MATERIEL COMMAND
U. S. ARMY TRAINING AND DOCTRINE COMMAND
U. S. ARMY CORPS OF ENGINEERS
U. S. ARMY PACIFIC
MILITARY TRAFFIC MANAGEMENT COMMAND
U. S. ARMY CRIMINAL INVESTIGATION COMMAND
U. S. ARMY MEDICAL COMMAND
U. S. ARMY INTELLIGENCE AND SECURITY COMMAND
U. S. ARMY MILITARY DISTRICT OF WASHINGTON
U. S. ARMY SOUTH
U. S. ARMY SPECIAL OPERATIONS COMMAND
U. S. ARMY RESERVE PERSONNEL COMMAND
U. S. MILITARY ENTRANCE PROCESSING COMMAND
U. S. ARMY RECRUITING COMMAND
U. S. ARMY SPACE AND MISSILE DEFENSE COMMAND
U. S. ARMY TEST AND EVALUATION COMMAND

SUPERINTENDENT, U. S. MILITARY ACADEMY

CF:
DIRECTOR
CIVILIAN PERSONNEL OPERATION CENTER MANAGEMENT AGENCY
U. S. ARMY CIVILIAN PERSONNEL EVALUATION AGENCY
KOREA REGION CPOC
USAREUR REGION CPOC
PACIFIC REGION CPOC