Office of the Deputy Chief of Staff, G1

DAPE-CPZ 06 May 2011


MEMORANDUM FOR SEE DISTRIBUTION
SUBJECT: Implementation - Credit for Prior Non-Federal Work Experience and Certain Military Service for Determining Annual Leave Accrual Rate

  1. References:
    1. Department of Defense Instruction (DoDI) 1400.25, Volume 631, DoD Civilian Personnel Management System: Credit for Prior Non-Federal Work Experience and Certain Military Service for Determining Leave Accrual Rate (Enclosure 1).
    2. Secretary of the Army memorandum, dated 13 Oct 2010, subject: Delegation of Authority-Credit for Prior Non-Federal Work Experience and Certain Military Service for Determining Annual Leave Accrual Rate (Enclosure 2).
    3. Assistant Secretary of the Army (Manpower and Reserve Affairs) memorandum, dated 21 April 2011 , subject: Delegation of Authority - Implementation of Credit for Prior Non-Federal Work Experience and Certain Military Service for Determining Annual Leave Accrual Rate (Enclosure 3).
  2. The enclosed memorandum from the Assistant Secretary of the Army (Manpower and Reserve Affairs) (ASA(M&RA)) provides you with the authority to grant service credit under 5 U.S. Code §6303(e) for prior non-Federal work experience, active duty military service or experience in a volunteer position when the duties performed directly relate to the duties of the position for which the individual is being considered. This credit is for the purpose of determining the annual leave accrual rate for a newly appointed or reappointed Federal civilian employee. The ASA(M&RA) memorandum provides for further delegation, establishes requirements for supporting documentation and provides that the Office of the Deputy Chief of Staff, G-1 will establish oversight and accountability procedures to ensure proper use of this authority as provided in the governing DoDI.
  3. To be eligible for such credit under the statute, the individual must be receiving his or her first appointment as a civilian employee of the Federal Government or be reappointed following a break in service of at least 90 calendar days after his or her last period of civilian Federal employment. Before granting such service credit the authorizing official must determine that the skills and experience the individual possesses are essential to the new position, were acquired through performance in a position having duties that directly relate to the duties of the position to which he or she is being appointed, and are necessary to achieve an important agency mission or performance goal.
  4. Approved service credit is to be documented in accordance with the guidance provided in the Office of Personnel Management Guide to Processing Personnel Actions, the governing 000 guidance, and the Department of Army Implementing Guidance. Sample formats that may be used to collect the required supporting documentation are at Appendix C and Appendix E of Enclosure 4 to this memorandum.
  5. Consistent with the enclosed ASA(M&RA) memorandum, when deciding whether to exercise this authority, authorizing officials must take into consideration the enduring costs, impact on productivity, and the availability of less costly short term incentives. These factors should be evaluated against your established Human Capital Management plans to assess the most effective use of this authority.
  6. Commands will be tasked to provide annual reports for consolidation by this office to the ASA(M&RA). Reports will include the names and summary justifications for each appointment made using the authority for the calendar year (CY). Your consolidated annual reports must be submitted electronically to this office no later than 31 January. The first report is due to my office NL T 31 January 2012 for CY 2011.
  7. Department of Army implementing guidance is at Enclosure 4. Included in Appendices A - F to Enclosure 4 is information and sample documentation forms to assist Authorizing Officials in making decisions and developing required documentation regarding SCD-Leave credit and to meet Command annual reporting requirements:
    • Appendix A - Quick reference guide on SCD-Leave credit under 5 U.S. Code §6303(e)
    • Appendix B - Overview of Strategic Human Capital Discretionary Tools
    • Appendix C - Sample forms for documenting SCD-Leave credit determinations
    • Appendix D - Sample Statement of Understanding
    • Appendix E - Sample Supporting Documentation regarding Prior Work Experience
    • Appendix F - Annual reporting format
  8. My office will monitor use of this authority, complete statistical and qualitative reviews and provide a comprehensive annual report to the ASA(M&RA).
  9. My point of contact for this action is Ms. Barbara Walker, (703) 325-4539; DSN 221-4539, email: barbara.walker5@us.army.mil .




//original signed //                       
SUSAN DUNCAN                             
Assistant G-1 for Civilian Personnel

Encls
1. DoDI 1400.25, Vol 631
2. SA Memo, 13 Oct 10
3. SAMR Memo, 21 Apr 11
4. AG1-CP Implementing Guidance

  1. Appendix A - Quick reference guide on SCD-Leave credit under 5 U.S. Code §6303(e)
  2. Appendix B - Overview of Strategic Human Capital Discretionary Tools
  3. Appendix C - Sample forms for documenting SCD-Leave credit determinations
  4. Appendix D - Sample Statement of Understanding
  5. Appendix E - Sample Supporting Documentation regarding Prior Work Experience
  6. Appendix F - Annual reporting format




DISTRIBUTION:

ADMINISTRATIVE ASSISTANT TO THE SECRETARY OF THE ARMY
CIVILIAN HR DIRECTORS
U.S. ARMY FORCES COMMAND
U.S. ARMY TRAINING AND DOCTRINE COMMAND
U.S. ARMY MATERIEL COMMAND
U.S. ARMY EUROPE
U.S. ARMY CENTRAL
U.S. ARMY NORTH
U.S. ARMY SOUTH
U.S. ARMY PACIFIC
U.S. ARMY AFRICA
U.S. ARMY SPECIAL OPERATIONS COMMAND
MILITARY SURFACE DEPLOYMENT AND DISTRIBUTION COMMAND
U.S. ARMY SPACE AND MISSILE DEFENSE COMMAND/ARMY FORCES STRATEGIC COMMAND
EIGHTH ARMY
U.S. ARMY NETWORK AND ENTERPRISE TECHNOLOGY COMMAND/9TH SIGNAL COMMAND (ARMY)
U.S. ARMY MEDICAL COMMAND
U.S. ARMY INTELLIGENCE AND SECURITY COMMAND
U.S. ARMY CRIMINAL INVESTIGATION COMMAND
U.S. ARMY CORPS OF ENGINEERS
U.S. ARMY MILITARY DISTRICT OF WASHINGTON
U.S. ARMY TEST AND EVALUATION COMMAND
U.S. ARMY RESERVE COMMAND
U.S. ARMY INSTALLATION MANAGEMENT COMMAND
SUPERINTENDENT, U.S. MILITARY ACADEMY
DIRECTOR, U.S. ARMY ACQUISITION SUPPORT CENTER
DIRECTOR, CIVILIAN HUMAN RESOURCES AGENCY

CF:
DEPUTY CHIEF OF STAFF FOR INTELLIGENCE, ATTN: DAMI-CP
OFFICE, ASSISTANT SECRETARY OF THE ARMY (MANPOWER AND RESERVE
AFFAIRS), ATTN: SAMR-CQ
OFFICE OF THE GENERAL COUNSEL, ATTN: SAGC (MS. JOHNSON)
OFFICE OF THE JUDGE ADVOCATE GENERAL, ATTN: DAJA-LE (MS. NUGENT)